Ysgol Maes Garmon

Privacy Policy

Privacy Policy

This website is operated by YSGOL MAES GARMON. We take your privacy very seriously therefore we urge to read this policy very carefully because it contains important information about on:

  • Who we are,
  • How and why we collect, store, use and share personal information,
  • Your rights in relation to your personal information, and
  • How to contact us and supervisory authorities in the event that you have a complaint.
 

Who we are:

YSGOL MAES GARMON (‘we’ or ‘us’) collect, use and are responsible for certain personal information about you. When we do so we are regulated under the General Data protection Regulations which apply across the European Union (including the United Kingdom) and we are responsible as ‘controller’ of that personal information for the purposes of those laws.

 

The personal information we collect and use:

  1. a) Personal information you provide to us

We collect the following personal information that you provide to us:

  • Name
  • Address
  • Email Address

Some examples of when we collect this information include:

  • Contact forms, emails.
  •  
  1. b) Personal information you provide about third parties

If you give us information about another person, you confirm that the other person has appointed you to act on their behalf and agreed that you:

  • Shall consent on their behalf to the processing of their personal data;
  • Shall receive any data protection notices on their behalf; and
  • Shall consent on their behalf to the transfer of their personal data abroad.
  1. c) Cookies and similar technologies

A cookie is a small text file which is placed onto your computer or electronic device when you access our website. Similar technologies include web beacons, action tags, local shared objects (‘flash cookies’) and single-pixel gifs. Such technologies can be used to track users’ actions and activities, and to store information about them. We use these cookies and/or similar technologies on this website.

For example we may use cookies to monitor and/or collect the following information:

  • How many times a user visits the site
  • Which pages a user visits

This information helps us to build a profile of our users. Some of this information may be aggregated or statistical, which means that we will not be able to identify you individually.

In addition it should be noted that in some cases our cookies or similar technologies may be owned and controlled by third parties who will also collect personal information about you.

On the first occasion that you use our site we will ask whether you consent to our use of cookies. If you do not, cookies will not be used. Thereafter you can opt-out of using cookies at any time or you can set your browser not to accept cookies and the websites below tell you how to remove cookies from your browser. However, some of our website features may not function as a result.

For further information on cookies generally visit

www.aboutcookies.org or www.allaboutcookies.org.

 

 

How we use your personal information:

We collect information about our users for the following purposes:

  • Identify you and manage any links you have to our Cohorts.
  • Process your requests
  • Conduct research
  • Statistical analysis and behavioural analysis
 

Who your information may be shared with

We may share your information with:

  • Law enforcement agencies in connection with any investigation to help prevent unlawful activity

We will not share you personal information with any other 3rd parties.

 

 

Whether personal information has to be provided by you, and if so why

The provision of the following information is required from you:

  • Name
  • Email Address

This is to enable us to do the following:

  • Name – Identify you in our systems and to be able to assosiate you with the correct student/teacher/staff mamber.
  • Email – So that we can continue to keep in contact with you, whether to fulfil a request or to query about your needs.

We will inform you at the point of collecting information from you, whether you are required to provide the information to us.

 

How long your personal information will be kept

We will hold your personal information for the following periods:

  • Name, Email address are held for 1 year

These periods are no longer than necessary in each case.

 

Reasons we can collect and use your personal information

We rely on the following as the lawful basis on which we collect and use your personal information:

  • Contract
  • Legitimate interests

The legitimate interests relied upon are as follows:

  • Keep in contact with you regarding an upcoming event you have registered/applied for.
 

Keeping your information secure

We have appropriate security measures in place to prevent personal information from being accidentally lost, or used or accessed in an unauthorised way. We limit access to your personal information to those who have a genuine business need to know it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.

We will also use technological and organisation measures to keep your information secure.

We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.

Indeed, while we will use all reasonable efforts to secure your personal data, in using the site you acknowledge that the use of the internet is not entirely secure and for this reason we cannot guarantee the security or integrity of any personal data that are transferred from you or to you via the internet.

 

Transfers of your information out of the EEA

We will not transfer your personal information outside of the EEA at any time.

 

What rights do you have?

Under the General Data Protection Regulation you have a number of important rights free of charge. In summary, those include rights to:

  • Fair processing of information and transparency over how we use your use personal information.
  • Access to your personal information and to certain other supplementary information that this Privacy Notice is already designed to address.
  • Require us to correct any mistakes in your information which we hold.
  • Require the erasure of personal information concerning you in certain situations.
  • Receive the personal information concerning you which you have provided to us, in a structured, commonly used and machine-readable format and have the right to transmit those data to a third party in certain situations
  • Object at any time to processing of personal information concerning you for direct marketing.
  • Object to decisions being taken by automated means which produce legal effects concerning you or similarly significantly affect you.
  • Object in certain other situations to our continued processing of your personal information.
  • Otherwise restrict our processing of your personal information in certain circumstances.

For further information on each of those rights, including the circumstances in which they apply, see the Guidance from the UK Information Commissioner’s Office (ICO) on individual’s rights under the General Data Protection Regulations (http://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/)

 

How to complain

We hope that we can resolve any query or concern you raise about our use of your information. Please feel free to contact us regarding any issues or complains by emailing swyddfa@ymg.cymru or calling 01352 750678.

 

The General Data Protection Regulation also gives you right to lodge a complaint with a supervisory authority, in particular in the European Union (or European Economic Area) state where you work, normally live or where any alleged infringement of data protection laws occurred. The supervisory authority in the UK is the Information Commissioner who may be contacted at https://ico.org.uk/concerns/ or telephone: 0303 123 1113.

 

Changes to the privacy policy

This privacy policy was published on 08/03/2022 and last updated on 08/03/2022.

We may change this privacy policy from time to time. You should check this policy occasionally to ensure you are aware of the most recent version that will apply each time you access this website. We will also attempt to notify users of any changes by:

  • By a notice in the news section of the website

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